Founded in 1969, Stockton University, New Jersey’s Distinctive Public University, is also one of America’s most distinctive public universities, consistently ranking among the nation’s finest educational institutions and among the top ten public Master’s institutions in the Northeast. Stockton proudly offers the academic, technological, and cultural advantages of a large institution combined with the community spirit of a small liberal arts college. Stockton is noted for combining an outstanding interdisciplinary approach to graduate and undergraduate education with all the qualities of an outstanding employer. We offer a unique vibrant working environment, a wealth of work related opportunities and outstanding employee benefits.  Stockton is committed to attracting, encouraging and retaining a qualified workforce to support the mission of the University.    The University is located in the Pinelands National Reserve in southern New Jersey, about one hour from Philadelphia, two hours from New York City, three hours from the Baltimore/Washington area, and 20 minutes from Atlantic City.  The University’s location, active, stimulating campus life and diverse community make Stockton University a great place to work!


Job Details
Professional Services Specialist 4 - Staff Accountant
.Main Campus
VP Admin and Finance (430005)
Salary commensurate with experience and is accompanied by an extremely competitive university benefits package.

This position performs professional accounting activities to ensure that the University and entities meet their legal reporting requirements with respect to Federal, State and Local laws and GAAP standards.  This full time position reports to the Tax Manager in the Division of Administration and Finance.

  • Assist in reconciling W2's at year-end as well as making all tax payments on timely basis.
  • Assist with all applicable tax filings for the University and its component units, including sales tax, nonresident alien forms and 1099 filings.
  • Assist with tax research and the development and maintenance of the tax information website.
  • Assist in preparing Federal Form 990s for University and its component units.
  • Assist staff accountant in preparing the prepaid expense reconciliation.
  • Prepare and maintain the budget for Fiscal Affairs
  • Prepare and maintain the University’s prize receipt database
  • Familiar with EMMA bond disclosure requirements.
  • Familiar with state record retention policies
  • Maintains policy and procedure manual for tax functions.
  • Maintain Bank Inter-fund Account Control and General Ledger/Subsidiary Ledger Control
  • Responsible for biweekly payroll process of payments and deductions. Ensuring all payroll tax liabilities are being withheld at proper rates. Complete reconciliations between the HRIS and Finance systems.
  • Process and reconcile FURFEED and analyze payroll postings to accounting system, reconciling monthly the balances in the general ledger.
  • Work with the payroll department in identifying and investigating reconciling items and complete reconciliations of payroll adjustments.
  • Prepare biweekly payroll liability payments and general ledger account reconciliations.
  • Assist in the preparation of the University and SASI’s quarterly tax returns.  This entails processing Federal Employer Withholding, NJ, and PA quarterly tax returns as well as Social Security, Unemployment, and Disability quarterly reports.  Ensuring all federal, State, and local taxes have been properly reported and payments have been made on timely basis.
  • Create and monitor a system of controls, procedures, and forms for the recording of payroll for the University and any of its component units.
  • Assist in the annual audit. Ensure all journal entries are completed. Prepare audit schedules relating to payroll and assists the tax manager with auditor inquiries.
  • Run Journal Entry transaction report semi-annually to verify control procedures are being followed.
  • Other duties as assigned including, but not limited to, various scanning and filing.

Required Qualifications:

  • Bachelors in Accounting or other Finance related major from an accredited college along with 1 year related professional experience
  • Excellent written and oral communication skills, organization and interpersonal skills are necessary
  • Proficient with MS Excel, MS Word and experience with general ledger accounting software

Preferred Qualifications:

  • MBA or MBA Candidate
  • Banner experience and OU Campus website development software.

Screening of applications begins immediately and will continue until the position is filled.

Only electronic documents will be accepted.  Please complete the on-line application in addition to providing the following required documents.  All required documents must be submitted in order for your application to move forward.  You may upload documents using Word or PDF.

  1. A letter of interest describing specific skills and experiences
  2. A curriculum vitae
  3. A list of three professional references (included in the application): Name, Organization, Email address and Telephone
Bachelor's Degree
Curriculum Vitae, Letter of Interest

Please note:

  • All offers are contingent upon successful completion of background check.
  • Individuals with disabilities desiring accommodations in the application process should contact: Sharon Hunt, Recruitment Manager at 609-652-4384.
  • In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
  • Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act (Clery Act), prospective employees may access Stockton’s Annual Security and Fire Safety Report (ASFSR) is available at . The ASFSR contains the previous three years of reported Clery Act crime statistics, fire safety information and information regarding campus and personal safety. If you would like a paper copy of the report, please visit the Stockton University Police Department, building 71, 101 Vera King Farris Drive, Galloway Township, NJ, or call 609-652-4390, to request that a copy be mailed to you.
  • Stockton University is an equal opportunity institution encouraging a diverse pool of applicants, visit; Additionally, pursuant to Title IX of the Education Amendment of 1972, Stockton University prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.