Job Details
Program Assistant, Admin NE - Enrollment Management (2) positions available
S2100372
Galloway - Main Campus
Professional
Admissions (330005)
Based on NJ Civil Service Commission regulations and is accompanied by an extremely competitive University benefits
M-F, 9:00am-5:00pm
09/10/2021
10/15/2021

Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600 acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located in the University District, just steps from the beach and the iconic Atlantic City Boardwalk. Additional locations include Hammonton, Manahawkin and Woodbine. As a public university, Stockton provides an environment for excellence to a diverse student body, including those from underrepresented populations, through an interdisciplinary approach to liberal arts, sciences and professional education. Founded in 1969, Stockton held its first classes in 1971. The University’s commitment to cultural diversity and its welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton at www.Stockton.edu.

The Office of Admissions at Stockton University is seeking a Program Assistant position to support the operation and technical support needs of both undergraduate and graduate admissions. This position will report directly to the Associate Director of Admissions Operations and will collaborate with a highly talented team to perform the essential technical functions of the admissions office, a fast-paced work environment.

This is an in-person on campus, non-remote position.

As a condition of employment, external candidates are required to provide proof of full COVID-19 vaccination. If you are unable to be vaccinated against COVID-19 for medical or religious reasons, or reasons related to a current pregnancy, you may submit a waiver request.  If you are approved for an exemption from the COVID-19 vaccination requirement, you will be required to wear a mask while indoors on campus when you cannot be socially distanced, and you will be required to be tested for COVID-19 by the University on a regular schedule.

Responsibilities:

  • Assign, train, and monitor the work of student employees and staff in the use of Banner, CRM, BDM assignments and other tasks, as necessary.
  • Assist CRM admin team with user (both application and staff) errors.
  • Assist at undergraduate and graduate admissions-related events including Open House programs, orientation & registration, and our admitted students day.
  • Consult with supervisor on a regular basis to identify and discuss application errors, common application mapping setup for future cycles, data inconsistencies and other CRM and/or Banner discrepancies and effect resolutions as necessary, while also finding ways to enhance the technical processes.
  • Import Common Applications and initially process each application to ensure that all data received is clean and accurate with the proper established connections across multiple entities within CRM.
  • Prepare clear, accurate, and informative reports containing divisional progress toward established University enrollment goals including Weekly Progress Report, Weekly OGIVE Report, and Bi-Weekly Test Optional Analysis and disseminate to Enrollment Management team.
  • Process general admit reconciliation tasks from decisions made in the CRM by updating the appropriate fields in Banner and CRM for both undergraduate and graduate admissions.
  • Review and assist with edits/updates to admission communications including email correspondence, admission decision letters and admission applications.
  • Review potential duplicate persons in CRM, determine and effect resolution as necessary.
  • Assist with processing and completing applications for both graduate and undergraduate as needed.
  • Assist with processing university acceptance deposits (enrollment confirmations) for both undergraduate and graduate via check, cash and online transmission, post transactions in Banner, create deposit transmittal and deliver funds to Bursar's office.
  • Other duties assigned

Support Stockton University’s diversity commitment and strong student-centered vision and mission

  • Bachelor’s degree from an accredited college or university
  • Familiarity with CRMs, Qualtrics, and other University data management systems
  • Ability to maintain confidential information and files
  • Ability to represent Stockton University in a positive, professional manner
  • Excellent communication and computer skills to include Microsoft Office Suite
  • Skills in effective interpersonal communications
  • Ability to work in a fast-paced work environment

NOTE: 

  • Applicants who do not possess the required education may substitute experience on a year for year basis.
  • Applicants who possess an associate degree may substitute two (2) years of position related experience for the remaining two (2) years of education.
Bachelor's degree
Letter of Interest, Resume

Screening of applications begins immediately and will continue until the position is filled.

Only electronic documents will be accepted.  Please complete the on-line application in addition to providing the following required documents.  All required documents must be submitted in order for your application to move forward.  You may upload documents using Microsoft Word or PDF.

  1. A letter of interest describing specific skills and experiences
  2. A current resume
  3. A list of three professional references (included in the application): Name, Organization, Email Address and Telephone

Please note:

  • All offers of employment are contingent upon a favorable background check, which may include social intelligence from a consumer reporting agency.
  • Individuals with disabilities desiring accommodations in the application process should contact the Office of Human Resources (Main Campus, J-115) at 609-652-4384, Monday - Friday between 8:00am - 5:00pm.
  • In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
  • Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act (Clery Act), prospective employees may access Stockton’s Annual Security and Fire Safety Report (ASFSR) is available at https://www.stockton.edu/police/crime-statistics.html. The ASFSR contains the previous three years of reported Clery Act crime statistics, fire safety information and information regarding campus and personal safety. If you would like a paper copy of the report, please visit the Stockton University Police Department, building 71, 101 Vera King Farris Drive, Galloway Township, NJ, or call 609-652-4390, to request that a copy be mailed to you.
  • Stockton University is an equal opportunity institution encouraging a diverse pool of applicants, visit; http://www.stockton.edu/affirmative_action. Additionally, pursuant to Title IX of the Education Amendment of 1972, Stockton University prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.