Job Details
Professional Services Specialist 2, Admin NL - Southern Regional Institute & ETTC
S2100399
Galloway - Main Campus
Professional
VP Southern Regional Institute (610005)
Based on NJ Civil Service Commission regulations and is accompanied by an extremely competitive University benefits
M-F, 9:00am-5:00pm
11/15/2021
12/17/2021

Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600 acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located in the University District, just steps from the beach and the iconic Atlantic City Boardwalk. Additional locations include Hammonton, Manahawkin and Woodbine. As a public university, Stockton provides an environment for excellence to a diverse student body, including those from underrepresented populations, through an interdisciplinary approach to liberal arts, sciences and professional education. Founded in 1969, Stockton held its first classes in 1971. The University’s commitment to cultural diversity and its welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton at www.Stockton.edu.

Under the supervision of the Director of the SRI&ETTC, the Professional Services Specialist 2, Admin NL assists in the fiscal and data management as well as other operational activities of the SRI&ETTC including the design and delivery of more than 500 program and events each year to support the professional development needs of preK-12 educators, and management of the SRI&ETTC’s membership consortium (currently 94 schools and agencies).

This is an in-person on campus, non-remote position.

As a condition of employment, external candidates are required to provide proof of full COVID-19 vaccination prior to your start date. Vaccination cards should be submitted to hr-medrec@stockton.edu.  If you are unable to be vaccinated against COVID-19 for medical or religious reasons, or reasons related to a current pregnancy, you may submit a waiver request.  If you are approved for an exemption from the COVID-19 vaccination requirement, you will be required to wear a mask while indoors on campus when you cannot be socially distanced, and you will be required to be tested for COVID-19 by the University on a regular schedule.

  • Responsible for all fiscal and data processes to support program management, marketing, and reporting functions to university and school district consortium members, as well as non-members requesting program services.
  • Determine annual assessments for consortium members, request invoices, monitor payments, process billing for supplemental requests for services, and monitor membership usage throughout fiscal year.
  • Supervise all billing for services to non-member districts including individual registrations, custom requests for programming, and special project accounts.
  • Supervise preparation of all instructor service agreements and payments including university faculty and staff, and 3rd party vendors.
  • Prepare documentation to support requests to use sole source providers and bid waivers when required.
  • Supervise fiscal activities for all grant-funded projects and coordinate preparation of required reports with university offices when requested by funder.
  • Monitor program’s FY budgets and prepare quarterly analysis for program director.
  • Conduct required fiscal and data rollover activities required each fiscal year.
  • Train and supervise staff responsible for data entry related to fiscal and programmatic information.
  • Confer with school district representatives regarding fiscal or data management of their individual program accounts and prepare correspondence for consortium members of any opportunities or changes related to membership.
  • Ensure that historical and current fiscal and program data is accurate and accessible to team members for operational activities and decision-making and provide regular analysis to program staff.
  • Other duties as assigned by the Associate Director for Technology and Innovation, and the Director of the SRI&ETTC.

Support Stockton University’s diversity commitment and strong student-centered vision and mission

  • Bachelor's degree from an accredited institution.
  • Excellent written, oral, and interpersonal communication skills.
  • Ability to develop data collection systems, and maintain and analyze data related to program management
  • Proficiency in pertinent technology/software that supports financial management needs essential to program and university collaboration (e.g., Banner, Access, SQL, Microsoft Office)

Preferred Qualifications:

  • Master's degree in business, computer science, data, or related field.
  • Management experience.

NOTE: 

  • Applicants who do not possess the required education may substitute experience on a year for year basis.
  • A Master's degree may be substituted for one (1) year of the required experience.
  • A Ph.D or Ed.D degree may be substituted for two (2) years of the required experience.
Bachelor's degree
Letter of Interest, Resume

Screening of applications begins immediately and will continue until the position is filled.

Only electronic documents will be accepted.  Please complete the on-line application in addition to providing the following required documents.  All required documents must be submitted in order for your application to move forward.  You may upload documents using Microsoft Word or PDF.

  1. A letter of interest describing specific skills and experiences
  2. A current resume
  3. A list of three professional references (included in the application): Name, Organization, Email Address and Telephone

Please note:

  • All offers of employment are contingent upon a favorable background check, which may include social intelligence from a consumer reporting agency.
  • Individuals with disabilities desiring accommodations in the application process should contact the Office of Human Resources (Main Campus, J-115) at 609-652-4384, Monday - Friday between 8:00am - 5:00pm.
  • In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
  • Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act (Clery Act), prospective employees may access Stockton’s Annual Security and Fire Safety Report (ASFSR) is available at https://www.stockton.edu/police/crime-statistics.html. The ASFSR contains the previous three years of reported Clery Act crime statistics, fire safety information and information regarding campus and personal safety. If you would like a paper copy of the report, please visit the Stockton University Police Department, building 71, 101 Vera King Farris Drive, Galloway Township, NJ, or call 609-652-4390, to request that a copy be mailed to you.
  • Stockton University is an equal opportunity institution encouraging a diverse pool of applicants, visit; http://www.stockton.edu/affirmative_action. Additionally, pursuant to Title IX of the Education Amendment of 1972, Stockton University prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.