Job Details
Academic Program Specialist, Professional Services Specialist 4
Galloway - Main Campus
AFT Professionals
Arts & Humanities (250005)
Salary commensurate with experience and is accompanied by an extremely competitive University benefits package.

Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600 acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located in the University District, just steps from the beach and the iconic Atlantic City Boardwalk. Additional locations include Hammonton, Manahawkin and Woodbine. As a public university, Stockton provides an environment for excellence to a diverse student body, including those from underrepresented populations, through an interdisciplinary approach to liberal arts, sciences and professional education. Founded in 1969, Stockton held its first classes in 1971. The University’s commitment to cultural diversity and its welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton at

This is an in-person on campus, non-remote position.

Successful candidates will be required to show proof of being “up-to-date” with their COVID-19 vaccine status prior to their start date.  Religious or Medical waivers may be requested at the time of employment offer.

The Academic Program Specialist works within the School of Arts and Humanities, Dean’s Office and directly reports to the Assistant Dean. This position works closely with the Dean’s office staff and faculty to support students, manage ARHU events, maintain the School’s website, and provide operational support to the Senior Curriculum Advisor. This position is 9:00 am to 5:00 pm and occasional weekends.

Supports Dean’s office and Program Chairs/Directors:

  • Greets, directs, and answers questions from students, faculty, staff, and outside visitors
  • Assists the Senior Curriculum Advisor with course scheduling materials, such as schedule adjustments and with the review of course listing information
  • Establishes and maintains cooperative and functional working relationship with the Registrar’s Office, Center for Academic Advising, Admissions, and other offices to assist Program Chairs and Directors

Supports faculty:

  • Handles all faculty class cancellation notices and tracks cancellation of courses per semester
  • Communicates with the Provost’s Office about faculty office moves and handles all administrative aspects of office moves
  • Collects syllabi and CVs from faculty and creates an archival system for tracking information
  • Handles faculty inquiries about programs, student concerns, and other miscellaneous questions or concerns
  • Collaborates with the Senior Curriculum Advisor and supports the faculty workload process in Banner

Supports students and provides other related services to students:

  • Meets with students one-on-one to discuss student concerns, researches and assesses individual student concerns, and presents findings to Assistant Dean
  • Assists with student questions and concerns regarding registration, drop/add, course cancellations, and Degree Works issues relating to degree requirements
  • Participates in Orientation programs, advises students one-on-one with course registration and degree requirements
  • Support Stockton University’s diversity commitment and strong student-centered vision and mission

Supports Enrollment Management and other Admission initiatives:

  • Assists with new student recruitment by providing information to prospective students and their families
  • Communicates with Admissions about Open House, Instant Decision Day, and other recruitment events
  • Coordinates the set-up and attendance list of faculty and staff participating in Open House and other recruitment events

Data collection and analysis:

  • Handles all aspects of the processing and tracking of internship/independent study forms and communicates with students, faculty, Bursar’s office, and internship sites
  • Generates various Argos reports related to faculty workload, program majors/minors, as per the Assistant Dean or Dean’s request
  • Assists the Senior Curriculum Advisor in investigating and tracking data and creating reports on faculty workload and enrollment trends

ARHU website and other marketing materials:

  • Develops new concepts and layout of content for ARHU website and posts updated content to web pages
  • Interviews faculty, students, alumni, and staff to generate content for web page
  • Coordinates with Graphics staff on updates, content development, maintenance, and design of ARHU web page
  • Manages ARHU event calendar on Outlook
  • Assists in the development of promotional and marketing materials
  • Proofreads and edits programs, flyers, posters, and any advertising material for academic programs and events

Required Qualifications:

  • Minimum of a Bachelor's degree
  • Professional experience working with students and faculty
  • Strong interpersonal skills, ability to work independently and on teams in a highly collaborative environment
  • Ability to manage multiple projects and priorities while maintaining attention to details
  • Excellent oral and written communication skills
  • Tech savvy and proficient use of Excel, Google Sheets, Microsoft Office Suite, and Qualtrics
  • At least 2 years of experience in a student-focused office environment

Preferred Qualifications:

  • Earned Master’s Degree
  • Ability to produce data-rich reports and strong proficiency in using various system tools
  • Extensive experience with event planning and marketing of programs (e.g., social media, website, etc.)
  • Deep willingness to learn new systems as projects require
Letter of Interest, Resume, Unofficial Transcripts

Screening of applications begins immediately and will continue until the position is filled.

Only electronic documents will be accepted.  Please complete the on-line application in addition to providing the following required documents.  All required documents must be submitted in order for your application to move forward.  You may upload documents using Microsoft Word or PDF

  1. A letter of interest describing specific skills and experiences
  2. A current resume
  3. Unofficial Graduate transcripts
  4. A list of three professional references (included in the application): Name, Organization, Email address and Telephone


Please note:

  • All offers of employment are contingent upon a favorable background check, which may include social intelligence from a consumer reporting agency.
  • Individuals with disabilities desiring accommodations in the application process should contact the Office of Human Resources (Main Campus, J-115) at 609-652-4384, Monday - Friday between 8:00am - 5:00pm.
  • In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
  • Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act (Clery Act), prospective employees may access Stockton’s Annual Security and Fire Safety Report (ASFSR) is available at The ASFSR contains the previous three years of reported Clery Act crime statistics, fire safety information and information regarding campus and personal safety. If you would like a paper copy of the report, please visit the Stockton University Police Department, building 71, 101 Vera King Farris Drive, Galloway Township, NJ, or call 609-652-4390, to request that a copy be mailed to you.
  • Stockton University is an equal opportunity institution encouraging a diverse pool of applicants, visit; Additionally, pursuant to Title IX of the Education Amendment of 1972, Stockton University prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.