Job Details
Professional Services Specialist 4, Admin NE - Office of Research and Sponsored Programs
Galloway - Main Campus
VP Academic Affairs (210125)
Based on NJ Civil Service Commission regulations and is accompanied by an extremely competitive University benefits
M-F, 9:00am-5:00pm

Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600 acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located in the University District, just steps from the beach and the iconic Atlantic City Boardwalk. Additional locations include Hammonton, Manahawkin and Woodbine. As a public university, Stockton provides an environment for excellence to a diverse student body, including those from underrepresented populations, through an interdisciplinary approach to liberal arts, sciences and professional education. Founded in 1969, Stockton held its first classes in 1971. The University’s commitment to cultural diversity and its welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton at

Faculty and Staff are committed to support Stockton University’s diversity commitment and strong student-centered vision and mission.

The University’s location, active, stimulating campus life and diverse community make Stockton University a great place to work. Stockton is seeking a Professional Service Specialist 4 (PSS4) for the Office of Research and Sponsored Programs. The ideal candidate for this position is highly organized, detail oriented and able to prioritize multiple ongoing tasks.

This is an in-person on campus, non-remote position.

Successful candidates will be required to show proof of their COVID-19 vaccine status prior to their start date.  Religious or Medical waivers may be requested at the time of employment offer.

  • Assist Executive Director (ED) of Office of Research and Sponsored Programs (ORSP) in implementing and adhering to all policies and programs, registrations/assurances, trainings, and reporting requirements for compliance.
  • Act as a liaison for university faculty, staff, administrators, and legal counsel to interpret and resolve research compliance issues.
  • Assist the Executive Director with the oversight of the university research misconduct policy, procedures, and investigations.
  • Provide assistance implementing and adhering to all Institutional Review Board (IRB) policies and procedures
  • Serve as liaison to IRB and assist faculty/principal investigators seeking IRB approval for projects/research
  • Assist ED with maintaining compliance with federal, state and institutional guidelines, policies and procedures on research
  • Assist ED with oversight of all Institutional Animal Care and Use Committee (IACUC) policies and procedures related to research at the institution, and ensure institutional compliance with internal, federal and state guidelines/regulations on animal use in research and education
  • Contribute to/author any ORSP-related internal documentation regarding policies, procedures and guidelines related to research and research compliance
  • Oversee with all departmental and F&A budgets within the ORSP, as well as purchase cards and related materials and processes
  • Provide support to other administrative staff across the office in terms of pre- and post-award procedures, database and file maintenance, grant management, internal awards, prospect research, external and internal correspondence, and office-led events, programs and initiatives as needed
  • Author cover letters and other supplemental documentation for proposal submissions and post-award stewardship
  • Responsible for special projects as assigned. Performs other related jobs as required.
  • Other duties as assigned 
  • Support Stockton University’s diversity commitment and strong student-centered vision and mission
  • Graduated from an accredited college with a bachelor’s degree.
  • Superior customer service skills and phone manner
  • Ability to work as a self-starter independently and multi-task when needed
  • Applicants who do not possess the required education may substitute experience on a year for year basis
Bachelor's degree
Letter of Interest, Resume

Screening of applications begins immediately and will continue until the position is filled.

Only electronic documents will be accepted.  Please complete the on-line application in addition to providing the following required documents.  All required documents must be submitted in order for your application to move forward.  You may upload documents using Microsoft Word or PDF.

  1. A letter of interest describing specific skills and experiences
  2. A current resume
  3. A list of three recent professional references (included in the application): Name, Organization, Email Address and Telephone

Please note:

  • All offers of employment are contingent upon a favorable background check, which may include social intelligence from a consumer reporting agency.
  • Individuals with disabilities desiring accommodations in the application process should contact the Office of Human Resources (Main Campus, J-115) at 609-652-4384, Monday - Friday between 8:00am - 5:00pm.
  • In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
  • Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act (Clery Act), prospective employees may access Stockton’s Annual Security and Fire Safety Report (ASFSR) at The ASFSR contains the previous three years of reported Clery Act crime statistics, fire safety information and information regarding campus and personal safety. If you would like a paper copy of the report, please visit the Stockton University Police Department, building 71, 101 Vera King Farris Drive, Galloway Township, NJ, or call 609-652-4390, to request that a copy be mailed to you.
  • Stockton University is an equal opportunity institution encouraging a diverse pool of applicants, visit; Additionally, pursuant to Title IX of the Education Amendment of 1972, Stockton University prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.