Job Details
Professional Services Specialist 4, Admin NE - Admissions Operations Specialist
Galloway - Main Campus
Admissions (330005)
Based on NJ Civil Service Commission regulations and is accompanied by an extremely competitive University benefits
M-F, 9a-5p

Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600-acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located in the University District, just steps from the beach and the iconic Atlantic City Boardwalk. Additional locations include Hammonton, Manahawkin and Woodbine. As a public university, Stockton provides an environment for excellence to a diverse student body, including those from underrepresented populations, through an interdisciplinary approach to liberal arts, sciences, and professional education. Founded in 1969, Stockton held its first classes in 1971. The University’s commitment to cultural diversity and its welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton at

Faculty and Staff are committed to support Stockton University’s commitment to diversity and strong student-centered vision and mission.

The Office of Admissions at Stockton University is seeking a Admissions Operations Specialist (PSS4) position to support the operation and technical support needs of both undergraduate and graduate admissions. This position will report directly to the Associate Director of Admissions Operations and will collaborate with a highly talented team to perform the essential technical functions of the admissions office, a fast-paced work environment.

Successful candidates will be required to show proof of their COVID-19 vaccine status prior to their start date. Religious or Medical waivers may be requested at the time of employment offer.

This is an in-person on campus, non-remote position.

  • Develops scripts, workflows, software procedures, and documentation regarding Admissions Operations
  • Assist with troubleshooting technology, across multiple software and database systems, to assist internal staff and campus partners
  • Assist at undergraduate and graduate admissions-related events including Open House
  • programs, orientation & registration, and our admitted student’s day
  • Consult with supervisor to discuss application errors, common application mapping setup for future cycles, data inconsistencies and other CRM and/or Banner discrepancies and effect resolutions as necessary, while also finding ways to enhance the technical processes
  • Import Common Applications and ensure that all data received is clean and accurate with the proper established connections across multiple entities within CRM
  • Prepare clear, accurate, and informative reports containing divisional progress toward established University enrollment goals and decontaminate to Enrollment Management Team
  • Process general admit reconciliation tasks from decisions made in the CRM by updating the appropriate fields in Banner and CRM for both undergraduate and graduate admissions
  • Develop and maintain comprehensive understanding of Technolutions CRM Slate administrative tasks including creating users, roles, teams, dashboards, reports, rules, tasks and events
  • Review potential duplicate persons in CRM, determine and effect resolution as necessary
  • Assist with the maintenance of proper student and applicant coding in Banner
  • Other duties as assigned
  • Support Stockton University’s diversity commitment and strong student-centered vision and mission

This position requires occasional weekend or evenings required to support University and School programs such as Open House or other major events

  • Bachelor's degree from an accredited college or university
  • 1-2 years’ experience in computer services, information systems, data science or working with customer relationship systems (CRM)
  • Ability to learn new technologies and software packages to support University operational needs
  • Experience in developing scripts, workflows, software procedures, and documentation for operations
Preferred Qualifications:
  • Ability to work both independently, and as part of a team, on a strict timeline to achieve specific goals
  • Ability to assume responsibility for multiple tasks and organize time efficiently in a fast-paced environment
  • Ability to troubleshoot technology to assist internal staff and campus partners pplicants who do not possess the required education MAY substitute experience on a year for year basis
  • Applicants who possess an associate degree may substitute two (2) years of position-related experience for the remaining two (2) years of education
  • Applicants who do not possess the required education may substitute experience on a year for year basis
Bachelor's degree
One (1) year
Letter of Interest, Resume

Screening of applications begins immediately and will continue until the position is filled.

Only electronic documents will be accepted.  Please complete the on-line application in addition to providing the following required documents.  All required documents must be submitted in order for your application to move forward.  You may upload documents using Microsoft Word or PDF.

  1. A letter of interest describing specific skills and experiences
  2. A current resume
  3. A list of three recent professional references (included in the application): Name, Organization, Email Address and Telephone

Please note:

  • All offers of employment are contingent upon a favorable background check, which may include social intelligence from a consumer reporting agency.
  • Individuals with disabilities desiring accommodations in the application process should contact the Office of Human Resources (Main Campus, J-115) at 609-652-4384, Monday - Friday between 8:00am - 5:00pm.
  • In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
  • Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act (Clery Act), prospective employees may access Stockton’s Annual Security and Fire Safety Report (ASFSR) at The ASFSR contains the previous three years of reported Clery Act crime statistics, fire safety information and information regarding campus and personal safety. If you would like a paper copy of the report, please visit the Stockton University Police Department, building 71, 101 Vera King Farris Drive, Galloway Township, NJ, or call 609-652-4390, to request that a copy be mailed to you.
  • Stockton University is an equal opportunity institution encouraging a diverse pool of applicants, visit; Additionally, pursuant to Title IX of the Education Amendment of 1972, Stockton University prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.